How to Prioritize Tasks Effectively

This article will help you a simple way to prioritize tasks effectively in the right order so you can be more productive and have time.

time management

Do you have a lot of things to do but you’re feeling overwhelmed and don’t know where to start. Then this article will help you a simple way to prioritize tasks effectively in the right order so you can be more productive and have time for the things that matter in your life.

There are two factors that define what we do is:

  • Urgent
  • Important


They both have different characters like Urgent means that I require your attention right now and have immediate consequences.


The importance is anything that helps us achieve our long-term goals and values, these are the things that will have a big impact on our lives however since they do not have a clear deadline and the consequences of not doing them doesn’t pay right away so it’s easier to tell yourself you’ll do it later but then later becomes never.

Step 1:

The first step is to write a list of all the things you need to get done.

Step 2:

The next step is to put each task on your list into one of the following categories which is called THE EISENHOWER MATRIX.

Stephen Covey also wrote about this process in his book seven Habits of Highly Effective People and this method helps you to quickly identify the activities that you should focus on when you are under time pressure and it keeps you on track with your long-term goals.

Prioritize Tasks Effectively

As you can see in the pictures, there are 4 boxes in the images and I will explain below what those boxes mean.

First Box

The first box is for things that are important and urgent. These are project deadlines, medical emergencies, and problems. The strategy is to do it first and do it now.

Second Box

The second box is about what’s important and not urgent such as your health, relationships, and dreams. it’s about preventing and planning for the future. The action step is to schedule it and decide when to do it as soon as possible.

Third Box

The third box has urgent and not important activities. These are interruptions, random phone calls, unimportant emails you get and they often involve the priorities of other people. The strategy is to reschedule or delegate by asking someone else to do it.

Fourth Box:

The fourth box is not urgent and not important. It’s watching TV, checking social media, and other time-wasters even if they’re attempting because they require less effort besides doing it later or avoid it completely.

Let me ask you a question.

You act or react?

In order to act, you need to 100% know what’s important and what results from you’re aiming for. If you don’t have that then you will get into a reactive mode where you let the urgent unimportant things that react your actions and thoughts.

Once you know your priorities tasks effectively, organize your life around them. Your actions reflect your priorities and in order to say yes to them, you have to be willing to say no to something else.

We all have 24 hours, you always have time to do what you believe is important and it is about respecting your time and setting your priorities tasks effectively right is a great way to start.

Be sure to checkout 3 Steps you should follow to design a new product

Author: Muhammad Ramzan
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